Kansas Semi Truck Bill of Sale — Free Template, TR-12-Compatible

Yes, you can sell your semi truck in Kansas with a free, DMV-accepted bill of sale — created online in 60 seconds, no signup required, no email gate. The state-designated form is TR-12 (Bill of Sale for a Motor Vehicle) — our template meets all the same requirements. Click below to fill out and download.

Kansas Semi Truck Quick Facts

Quick answers for Kansas semi truck sellers

Use this Kansas semi truck bill of sale for private-party transfers. The document records the transfer of ownership, sale price, signatures, and the information both parties need for title records. Truck transactions carry additional legal considerations beyond standard passenger vehicles. Weight class, commercial use history, and federal odometer exemptions for heavier trucks all affect the bill of sale requirements.

Required information

In Kansas, a bill of sale is a strong seller protection record for private semi truck transactions. Include accurate party details, VIN, sale terms, and signatures before the vehicle changes hands.

• Buyer legal name
• Seller legal name
• VIN (Vehicle Identification Number)
• Sale price
• Date of sale
• GVWR (Gross Vehicle Weight Rating)
• Weight class (light-duty, medium-duty, or heavy-duty)
• Commercial use history (if applicable)

Semi Truck-specific legal considerations

Trucks over 10,001 lbs used in interstate commerce may also be subject to FMCSA regulations and DOT number transfer requirements.

• Vehicles over 26,001 lbs GVWR require a Commercial Driver's License (CDL) to operate. If the truck being sold is a commercial vehicle, note the CDL requirement on the bill of sale.
• Federal odometer disclosure law (49 CFR § 580) applies to vehicles under 16,000 lbs. Trucks exceeding that weight are exempt from odometer statements.
• Light-duty trucks (Class 1–3, under 14,001 lbs) follow standard passenger vehicle transfer rules. Medium-duty (Class 4–6) and heavy-duty (Class 7–8) trucks may have additional state-level commercial transfer requirements.
• Lien checks are especially important for fleet and commercial trucks, which are more commonly financed through business loans with UCC filings.
• If the truck was used commercially, disclose the commercial use history. Fleet vehicles may have higher mileage and different maintenance schedules than private-use trucks.

Kansas fees, taxes, and transfer rules

In Kansas, vehicle sales are subject to 6.5% state sales tax plus local taxes. The title transfer fee is $10. Kansas does not require notarization for most private-party vehicle transfers.

• Emissions testing required in Johnson and Douglas counties
• Title transfer at county treasurer office within 60 days
• Property tax due at time of registration

Does Kansas require a bill of sale?

Kansas sellers should keep a signed bill of sale for private transfers and title records.

Keep a signed bill of sale, complete title transfer promptly, and retain seller records in case of post-sale disputes.

Official DMV guidance: Kansas DMV title transfer information

Official Kansas bill of sale form

The official Kansas bill of sale form is TR-12 (Bill of Sale for a Motor Vehicle). This is the state-designated form used to document private-party vehicle transfers.

BillOfSaleNow generates a document that meets Kansas requirements and can be used in place of TR-12. Our form includes all fields required by Kansas law and produces a printable PDF you can submit to your local DMV or keep for your records.

State requirements for Kansas

In Kansas, a vehicle bill of sale is required for private-party transfers. The state charges 6.5% sales tax on vehicle sales, calculated on the sale price. Title transfer must be completed within 60 days at your local DMV.

Additional Kansas requirements:

• Emissions testing required in Johnson and Douglas counties
• Title transfer at county treasurer office within 60 days
• Property tax due at time of registration

Semi Truck transfer and title notes

Semi truck title transfer involves commercial vehicle documentation. The buyer typically needs a CDL (Commercial Driver License) to operate the vehicle. IFTA (International Fuel Tax Agreement) and IRP (International Registration Plan) credentials may need to be transferred or established.

Odometer disclosure

Semi trucks with a GVWR over 16,000 lbs are exempt from federal odometer disclosure under 49 CFR 580.17(a). Since virtually all semi trucks exceed this threshold, odometer disclosure is not required, though documenting mileage on the bill of sale is standard practice.

Applicable federal law: 49 CFR 580.17(a) — Odometer exemption; 49 CFR 383 — CDL Requirements; 26 USC 4481 — Heavy Vehicle Use Tax (HVUT)

Title and registration

Semi trucks receive a standard vehicle title with commercial classification. The title lists the GVWR and may indicate a commercial use designation. IRP-registered trucks carry cab cards that do not transfer with the vehicle.

Special disclosures for semi truck sales

• CDL requirement — Class A CDL is required to operate any combination vehicle over 26,001 lbs GCWR.
• DOT inspection and annual inspection status should be documented. The vehicle must pass a current DOT inspection to operate legally.
• Emission system compliance — EPA emission standards (EGR, DPF, DEF/SCR systems) must be intact. Delete modifications are illegal under the Clean Air Act.

Common mistakes to avoid

Private-party semi truck sales in Kansas go wrong when paperwork is rushed or incomplete. Avoid these costly errors:

• Incorrect or missing VIN. A VIN is exactly 17 characters with no letters I, O, or Q. Transcribing it wrong is the most common reason Kansas DMV offices reject title paperwork.
• Forgetting the odometer disclosure. Federal law requires an odometer disclosure on the title for vehicles under 20 years old. Leaving it blank — or writing "exempt" when the vehicle qualifies — can void the sale or trigger fines in Kansas.
• Missing or incomplete signatures. Both the buyer and seller must sign the bill of sale. In Kansas, an unsigned document has no legal weight. If there are co-owners, every owner listed on the title must sign.
• Not obtaining a lien release. If there is an outstanding loan on the semi truck, the seller must obtain a lien release from the lender before the title can transfer. Buyers should verify the title is clear before handing over payment.
• Not notifying the Kansas DMV of the sale. Sellers who skip the DMV sale notification remain liable for parking tickets, tolls, and even accidents involving the semi truck after it changes hands. File a release-of-liability form with Kansas as soon as the sale closes.
• Accepting personal checks or informal payment. Personal checks can bounce days after the sale. Use a cashier's check, money order, or verified electronic transfer for the full amount. Document the payment method on the bill of sale.

What happens after the sale

After the sale is complete, the seller should notify the Kansas DMV of the transfer to release liability for the semi truck. The buyer must register the semi truck and transfer the title within the deadline set by Kansas — failure to do so can result in late fees or penalties. Both parties should keep signed copies of the bill of sale and any supporting documents (odometer disclosure, lien release, etc.) for at least five years. The seller should cancel or transfer their insurance policy on the sold semi truck, and the buyer must obtain valid insurance before driving or operating the semi truck.